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11-4-2015 Planning Minutes

Wednesday – November 4, 2015

Public Hearing – Planning Commission

1. Call to Order –Roll Call
The Yamhill Planning Commission meeting was called to order at 7:00pm by
Chair Mitchell.

Members present: Prendergast, Mitchell and Moore
City staff present: City Recorder Gilmore, Superintendent Howard,
City Planner John Morgan

2. Flag Salute:
Chair Mitchell led the flag salute with all those present participating.

3. Public Hearing:
A. Beberiea Partition Application PAR. #15-01 and Variance Application
Var. # 15-03.

An application was received to partition a parcel into two parcels and to vary the minimum lot size of 7,000 square feet to allow two new lots of approximately 6,483 square feet. (Municipal Code 11.12.050 and 10.100.030)

Chair Mitchell opened the Public Hearing for Partition Case # 15-01 and Variance Case # 15-03 at 7:05 pm and reviewed the purpose of the Commission and the procedures for the Public Hearing. There were no objections to jurisdiction.

City Planner, John Morgan presented the staff report for the proposed partition and variance. Morgan reviewed the findings of fact and criteria for approval of a variance. Morgan continued with reviewing the staff recommendation and conditions of approval for both applications. There was discussion regarding an existing shed that is over 200 square feet and is currently located within 12 feet of the rear lot line.
The applicants, Gregg and Bobbie Beberiea were in attendance. Beberiea stated that the shed will be removed as it will not fit the setbacks for either property.
Beberiea questioned what street improvements would be required for both properties. It was stated that the existing property located at 715 E. Main Street does have sidewalks, but no curbs and both properties would require street improvements. Morgan noted that the applicant could sign a non-remonstrance agreement for both properties with the City of Yamhill, agreeing that the applicant or future property owner will agree to participate in right-of-way improvements. The agreement may include provisions for sidewalks and curbing. Before the partition plat is recorded, a signed non-remonstrance agreement would be required from the applicant that would be recorded against the property. Howard stated that at the time of the building permit application for the new property, the sidewalk deposit and the system development charges would be required.

Chair Mitchell closed the Public Hearing at 7:32 pm.

Howard clarified that an easement should be recorded with the deed so there is a permanent record of the easement.

Motion by Moore, seconded by Prendergast, to approve partition application; Par # 15-01 and variance application; Var #15-03, adopting the findings of the Planning Commission’s staff report, with the conditions that the shed be removed and a non-remonstrance agreement be signed regarding the required street improvements.

Roll Call: Ayes: Prendergast, Moore and Mitchell
Nays: None

Motion Carried.
Regular Meeting – Planning Commission

Regular meeting opened by Chair Mitchell at 7:45pm

4. Public Comment
None received.

5. New Business:
A. None Scheduled.

6. Unfinished Business:
A. Discuss the Urban Growth Boundary process.
Morgan summarized the process for expanding the Urban Growth Boundary. Morgan stated that the current process is an analysis taking the population projections for a twenty year growth and doing a buildable land inventory within the existing boundary and determine how much land you will need to accommodate the growth projection. If the analysis shows that buildable land will be needed, than the City looks for areas that can be expanded. Morgan reported that currently the Department of Land Conservation and Development (DLCD) is streamlining the process and the City would need to show it has capacity for 14 years of growth. DLCD may require maximum utilization of existing land before expanding the boundary, such as multi-family dwellings.

Morgan referenced the most recent population projection that was adopted by the County in 2011, that showed the population for the City of Yamhill as 1,037. The twenty year projection for the year 2035 shows Yamhill with a population of 1,403. Morgan stated that for a population growth of 360, the City would need approximately 40 acres of residential land. Currently the City has an estimate of 12 to 15 acres of available land. Howard recommended determining what the exact description of the official UGB is so the City can have an accurate count of available land.

Consensus was to make recommendation to the Council to direct staff to pursue grants to help fund an Urban Growth Boundary expansion, and to move forward with obtaining a map of the UGB line to distinguish the City limits line from the UGB line.

7. A. Approval of Planning Commission Minutes from September 2, 2015.

There were no members in opposition to the minutes.

Prendergast made motion, seconded by Moore to approve minutes.

Roll Call: Ayes: Prendergast, Mitchell and Moore
Nays: None

The Motion Carried.

8. Information/Announcements:
A. Vacancy: Planning Commission -Applications are available at City Hall.

9. Adjournment: 8:50pm

Chair Mitchell made motion to adjourn, Prendergast seconded.

All in favor, Chair Mitchell adjourned the meeting at 8:50p.m.

Respectfully Submitted:
Lori Gilmore
City Recorder/Treasurer

Wednesday, November 18, 2015 - 3:30pm

Yamhill City Hall

205 S Maple Street
PO Box 9
Yamhill OR 97148

Open Mon - Fri,
8:00am - 5:00pm

(503) 662-3511

(503) 662-4589 Fax

Upcoming Events

Wednesday, November 8, 2017 - 7:00pm

The next Council Meeting is at Yamhill City Hall, Wednesday,  November 8, 2017.  Starts at 7:00 pm

Tuesday, December 5, 2017 - 7:00pm

Planning Commission Meeting/Public hearing is at Yamhill City Hall Tuesday,  December 5, 2017 starts at 7:00pm.