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1-6-2016 Planning Minutes

Wednesday – January 6, 2016

1. Call to Order –Roll Call
The Yamhill Planning Commission meeting was called to order at 7:00pm by
Chair Mitchell.

Members present: Prendergast, Mitchell and Moore
City staff present: City Recorder Gilmore, Superintendent Howard,
City Planner John Morgan

2. Flag Salute
Chair Mitchell led the flag salute with all those present participating.

3. Swearing in of Planning Commissioner: Joe Padberg
Joe Padberg was appointed as Planning Commission member by City Council on November 10, 2015, and will serve a two year term expiring December 31, 2017.

City Recorder Lori Gilmore administered the oath of office to Joe Padberg and he took his place at the Commission dais.

PUBLIC HEARING – Planning Commission

4. Public Hearing:
A. Mitchell Partition Application PAR 16-01 and Variance Application
VAR 16-01.

An application was received to partition a parcel at 825 E. Azalea St., Yamhill, into two parcels and to vary the minimum lot size of 7,000 square feet to allow two new lots of approximately 6,187.5 and 5,737.5 square feet and vary the minimum lot width. (Municipal Code 11.12.050 and 10.100.030)

Chair Chuck Mitchell recused himself and sat in the audience, due to a conflict of interest. Mitchell is the applicant.

Commissioner Prendergast opened the Public Hearing for Partition Case # PAR16-01 and Variance Case # VAR16-01 at 7:05 pm. City Planner John Morgan reviewed the purpose of the Commission and the procedures for the Public Hearing.

Prendergast asked those in attendance if there were any objections to the hearing notice or jurisdiction to hear this case, none followed. It was noted that no Commissioner declared ex parte contact, conflict or bias.

John Morgan presented the staff report for the proposed partition and variance for the property at 825 E. Azalea Street, Yamhill. Morgan reviewed the findings of fact and criteria with conditions of approval for both applications.

Chuck Mitchell, the applicant resides at 1000 E. 2nd Street, Yamhill, Oregon. Mitchell stated that as a member of the community, he feels there is a need in the community for new homes and there is a lack of buildable land available in Yamhill.
Debbie Knutz, of 15015 Highway 47, Yamhill, is the property owner of 825 E. Azalea and stated on the record that she is in favor of the Partition and Variance applications.

April Anderson, 870 E. Main Street, is in opposition to the Partition and Variance. Anderson does not believe the applicant meets the hardship or extraordinary circumstances criteria stated in the Yamhill Municipal Code. Anderson believes there is not enough affordable housing in Yamhill and feels building new homes are not affordable for many people. Anderson would be in favor of a duplex or multi-dwelling for the property.
Don Phillips, 145 N. Balm Street, Yamhill, is neither in opposition nor in favor, but may have an interest in partitioning his own property and would like to hear the process.

Following the testimonies, the applicant, Chuck Mitchell made a final statement indicating he also believes Yamhill needs more housing that is affordable, but feels he can keep the cost down with building a newly constructed home. Mitchell also indicated that as the Planning Chair, he would like to move forward with zone changes that would allow more housing.

Prendergast closed the public hearing at 7:40pm and the commission went into deliberation. Commission Moore questioned the criteria for the applicant meeting a hardship and suggested reviewing the staff report with all of the listed criteria.

Discussion continued whether there are exceptional or extraordinary circumstances, conditions, or unreasonable hardships for the applicant. Morgan reported that Mitchell submitted written testimony addressing each criterion with the applications. The commission took a few minutes to read through the application again and considered the written testimony. Prendergast stated that she does not want to set a precedent for approving variances for smaller infill lots and does not feel that it has been determined that the City is lacking buildable land. In the future, if it is determined that the City needs more buildable land Prendergast indicated that the responsible action would be to create zoning that allows for smaller lots, and the public should be engaged with their input.

Commissioner Padberg made a motion, Prendergast seconded to deny partition application; Par #16-01 and variance application; Var #16-01, as the criteria has not been justified for the variance. (Section 10.100.030)

Commissioner Moore stated that he believes that a 20% variance should be considered reasonable for denying the application.

Roll Call: Ayes: Padberg, Prendergast and Moore
Nays: None

Motion Carried.

Prendergast closed the public hearing at 8:05pm.

Regular Meeting

Regular meeting opened by Commissioner Prendergast at 8:07pm.
It was noted that Chair Mitchell did not attend the regular meeting.

5. Public Comment
None Received.

6. New Business:
John Morgan supplied information and documents regarding the City’s interest in
expanding the Yamhill Urban Growth Boundary. The information included the new
streamline UGB process with the Land Conservation and Development Commission.
Morgan reported that he will also be supplying this information at the Council/Planning
joint work session on January 27th, 2016 at 6:30 pm. Morgan supplied a flyer for an all
day “Planners Networking and training Meeting” on January 28, 2016 in Salem that he
recommended to the commissioners.

7. Unfinished business.
A. None Scheduled.

8. A. Approval of Planning Commission Minutes from November 4, 2015.

There were no members in opposition to the minutes.

Prendergast made motion, seconded by Moore to approve minutes.

Roll Call: Ayes: Prendergast, Padberg and Moore
Nays: None

The Motion Carried.

9. Information/Announcements:
A. Vacancies: Planning Commission – 1 Member-Applications are available at
City Hall.
B. Reminder: Wednesday, January 27th @ 6:30pm- Work session for
Council/Planning Commission Workshop.

10. Adjournment: 8:40pm

Moore made motion to adjourn, Prendergast seconded.
All in favor, Prendergast adjourned the meeting at 8:40p.m.

Respectfully Submitted:
Lori Gilmore
City Recorder/Treasurer

Wednesday, January 13, 2016 - 9:00am

Yamhill City Hall

205 S Maple Street
PO Box 9
Yamhill OR 97148

Open Mon - Fri,
8:00am - 5:00pm

(503) 662-3511

(503) 662-4589 Fax

Upcoming Events

Wednesday, November 8, 2017 - 7:00pm

The next Council Meeting is at Yamhill City Hall, Wednesday,  November 8, 2017.  Starts at 7:00 pm

Tuesday, December 5, 2017 - 7:00pm

Planning Commission Meeting/Public hearing is at Yamhill City Hall Tuesday,  December 5, 2017 starts at 7:00pm.