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11-1-2016 Planning Minutes

Tuesday – November 1, 2016

1. Call to Order –Roll Call

The Yamhill Planning Commission meeting was called to order at 7:03pm by
Chair Mitchell.

Members present: Mitchell, Padberg and Prendergast
Excused Absence: Commissioner Moore
City staff present: City Recorder Gilmore, Superintendent Howard
City Planner John Morgan

2. Flag Salute
Chair Mitchell led the flag salute with all those present participating.

3. Public Comment
None Received.

4. New Business:
A. None Scheduled.

5. Unfinished Business:
A. Discuss code amendments to address housing needs- John Morgan.

This item was discussed at the August 2, 2016 planning meeting regarding a possible Urban Growth Boundary expansion and buildable lands inventory. Morgan had previously recommended that the first steps in this expansion project will be to move forward with the buildable lands study and consider additional zoning designations allowing smaller parcels or medium to high-density zoning.
Morgan reviewed the current City of Yamhill residential zones and introduced ideas to create a new zone with smaller minimum lot sizes for single family dwellings and/or for duplexes. Also would consider allowing accessory dwelling units either as part of the primary dwelling or as a smaller detached dwelling. Changing the residential standards in the commercial zone were discussed that could allow opportunities for more housing by eliminating or modifying not setting a limit or raising the limit on the amount of housing as a percentage of the building. Padberg commented that if the City is going to allow residential Accessory Dwelling Units, (ADU’s) a requirement should be to provide at least one off street parking space per unit. Howard reported that a consideration to make before planning expansion, is to think about infrastructure as the water pressure for fire flow needs to be a minimum of 1,500 gallons a minute and we may not be able to supply that amount of flow with additional housing. The City will need to plan for future water line improvements by upgrading to larger water lines to accommodate growth. Commission’s consensus is to direct Morgan to draft code amendments to the Residential standards in the Commercial Zone, and draft a higher-density residential zone code amendment to consider at next month’s planning meeting.

B. Discuss code amendments regarding “Standards Governing Keeping of
Animals in Residential Zones”.

This item was discussed at the September 20, 2016 Planning Meeting, regarding a
citizen’s complaint of mini-horses being kept in an R-2 residential area. After lengthy
discussion, the item was tabled until John Morgan could research what other cities in
Oregon have in their Municipal Codes referencing this issue and report the findings.
Morgan provided code examples from other jurisdictions that included many different approaches to standards for governing animals in residential zones. Some jurisdictions restricted the area required for keeping of animals; the size of the animal; the type of animal; differentiated between “mini” urban animals and standard sized livestock animals and included sanitation and fencing requirements. The Commission discussed that a decision needs to be made to enforce the current municipal codes; make an interpretation of the current code addressing ‘mini’ horses; or consider amending the code to specifically address smaller animal restrictions. Ordinance #20507, from Eugene, Oregon was reviewed and was very specific in regards to minimum area per animal, maximum pounds in weight per area and distinguished between livestock and
miniature animals. Code enforcement was discussed regarding several residents that also are not in compliance with the current municipal codes, and the amount of staff time that will be required to address these issues. It was determined that the Commissioners are still considering whether to amend the current code, and would like to review the Eugene Ordinance further. Consensus was to not make a decision tonight and do more research and continue the discussion at the December 6, 2016 Planning Meeting.

C. Discuss scheduling a work session for drafting an Ordinance specific
to Yamhill concerning derelict structures and return to Council for review
before moving forward with public input.

This item was discussed at the September 20, 2016 Planning Meeting and determined that the Yamhill City Council had not reviewed this Ordinance that referenced derelict structures and the Planning Commission requested Council’s opinion or approval before moving forward. The City Council discussed and reviewed the item at the October 12, 2016 meeting with Attorney Gowell in attendance. City Council’s consensus was to recommend a work session between John Morgan-City Planner, Yamhill Planning Commission, Walt Gowell-City Attorney and City Staff to discuss and draft an Ordinance specific to Yamhill and return to Council for review before moving forward with public input. It was recommended that before meeting at a work session that the Commission determine how many structures would be impacted, where they are located and possibly the length of vacancy. Commission’s consensus is to schedule the work session in January or February 2017.

6. A. Approval of Planning Commission Minutes from September 20, 2016.

There were no members in opposition to the minutes.

Padberg made motion, seconded by Mitchell to approve minutes.

Roll Call: Ayes: Padberg, Mitchell and Prendergast
Nays: None

The Motion Carried.

7. Information/Announcements:
A. Vacancies: Planning Commission – 1 Member-Applications are available at
City Hall.
B. 8th Annual Christmas tree lighting ceremony – Friday, December 9th, 2016
@ 6:00 pm. Refreshments to follow ceremony.

8. Adjournment: 8:40PM

Mitchell made motion to adjourn Prendergast seconded.

All in favor, Chair Mitchell adjourned the meeting: at 8:40pm.

Respectfully Submitted:
Lori Gilmore
City Recorder/Treasurer

Monday, November 7, 2016 - 4:45pm

Yamhill City Hall

205 S Maple Street
PO Box 9
Yamhill OR 97148

Open Mon - Fri,
8:00am - 5:00pm

(503) 662-3511

(503) 662-4589 Fax

Upcoming Events

Wednesday, November 8, 2017 - 7:00pm

The next Council Meeting is at Yamhill City Hall, Wednesday,  November 8, 2017.  Starts at 7:00 pm

Tuesday, December 5, 2017 - 7:00pm

Planning Commission Meeting/Public hearing is at Yamhill City Hall Tuesday,  December 5, 2017 starts at 7:00pm.