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12-14-2016 Council Minutes

CITY OF YAMHILL, CITY COUNCIL MEETING
Wednesday, December 14, 2016 7:00 P.M.
MINUTES

1. CALL TO ORDER: Roll Call

The meeting was called to order by Mayor Terp at 7:05PM

Present: Mayor Terp and Councilors Weinstein, Gilmore and Disbrow
Excused Absence: Councilor Echauri
Staff present: City Recorder Gilmore, Superintendent Howard and Chief Graven

2. PUBLIC COMMENT:
None Received.

3. PRESENTATIONS & APPOINTMENTS:
A. Planning Commission - Ken Moore Re-appointment – 2 year term expires December 31, 2018. Chuck Mitchell Re-appointment – 2 year
term- expires December 31, 2018.

Motion by Disbrow, seconded by Weinstein, to approve the Planning Commission re-appointment of Ken Moore and Chuck Mitchell, terms expire December 31, 2018.

Roll call: Ayes: Weinstein, Disbrow, Terp and Gilmore
Nays: None

The motion carried.

B. (Item Removed)

C. Letter from “Your Community Mediators of Yamhill County” with an update
on services to our residents.

A letter was received from Marlena Bertram, the Executive Director of “Your Community Mediators of Yamhill County” thanking the Council for the financial support from the City this current fiscal year and updated Council on the ongoing efforts of their program in our community.

4. UNFINISHED BUSINESS:
A. Discuss approving no longer requiring City Staff to accept municipal
code violation complaints from non-residents or about non-residents.

Council’s consensus from the November 9, 2016 Council Meeting was to approve the recommendation to no longer accept formal code violation complaints from residents outside Yamhill City Limits, or complaints from residents within the City limits regarding a County resident. Council directed City Staff to consult City Attorney Gowell and follow up in December 2016.
Information received from Attorney Gowell stated that the City Council can elect by motion not to require City Staff to process code violation complaints from non-residents. A simple motion and a notation in the minutes of the Council’s proceedings would provide the appropriate guidance to staff.

Motion by Weinstein, seconded by Gilmore to no longer accept and process code violation complaints from non-residents or regarding non-residents.

Roll call: Ayes: Weinstein, Disbrow, Terp and Gilmore
Nays: None

The motion carried.

5. ORDINANCES:

FIRST READING:
A. None Scheduled

SECOND READING:
A. None Scheduled

6. NEW BUSINESS:
A. Discuss E. Yamhill Rural Water District future plans and outside water use
Moratorium- Roger Grahn.

Roger Grahn was not in attendance and Council’s consensus is to re-schedule the discussion if a request is received.

B. Consider adopting Resolution No. R-737, a resolution approving the Canvass of City Election results for the 2016 General Election and
spreading such results onto the Official Records of the City of Yamhill, Oregon.

Motion by Weinstein, seconded by Gilmore, to adopt Resolution R-737 approving the Canvass of City Election results for the 2016 General Election and spreading such results onto the Official records of the City of Yamhill, Oregon.

Roll call: Ayes: Weinstein, Disbrow, Terp and Gilmore
Nays: None

The motion carried.

RESOLUTION NO. R-737
A RESOLUTION APPROVING THE CANVASS OF CITY ELECTION RESULTS FOR THE 2016 GENERAL ELECTION AND SPREADING SUCH RESULTS ONTO THE OFFICIAL RECORDS OF THE CITY OF YAMHILL, OREGON

C. Accept resignation from Budget Member, DaNita Jordan, three year term
ending December 31, 2016.

Motion by Weinstein, seconded by Gilmore, to accept resignation from Budget Member DaNita Jordan.

Roll call: Ayes: Weinstein, Disbrow, Terp and Gilmore
Nays: None

The motion carried.

7. CONSENT AGENDA:
A. Approve Council Minutes
(1) Regular Session November 9, 2016
B. Financial Statements – November 2016
C. Approve the following Purchase Order:
(1) OreVac West. Inc. –PO #17-041 - $ 4,975.00 – clean out sludge basin.
(2) USA Blue Book – PO #17-042 - $1,034.81 – Pump and pressure logger.

(3) HD Waterworks Supply – PO#17-046 -$6,148.42 – Parts for line and meter issues.
(4) Newman Paving & Curbing – PO#17-047 - $4,825.00 – Patching of Roads where recent leaks have been repaired.
(5) HD Waterworks Supply – PO#17-048 - $2,596.83 – parts for meter repair on E. Yamhill Water District line.
(6) ERS Emergency Responder Services –PO #17-049 – $ 2,346.00 Police Vehicle Equipment.

Motion by Weinstein, seconded by Disbrow to approve the Consent Agenda as presented.

Roll call: Ayes: Weinstein, Disbrow, Terp and Gilmore
Nays: None

The motion carried.

8. DEPARTMENT/COMMITTEE REVIEW/REPORTS:
A. Police Review– Graven – Monthly report in packets
Chief Graven reviewed Police business for November 2016 and provided a report of November calls. No questions followed.
Graven reported that the Police Department is currently in the hiring process for Police Reserve Officers and completed interviews in November. Background investigations are currently being done on five candidates with the hope of hiring four Police Reserve Officers.

B. Public Works Review – Superintendent Howard – Memo in packets.
Superintendent Howard provided his staff report included in packets.
Councilor Weinstein asked for an update on the future plans of the pedestrian crossing bridge on Azalea Street between Hemlock Street and Elm Street. Howard reported that
Public Works will be moving forward with the project and is currently having City Engineers draw plans for the abutments, and will be inquiring with the High School regarding any student’s interest in helping with the project.

Councilor Weinstein reported a needed repair on the walking bridge on Moore’s Valley Road near Roland Creek Estates. Howard will schedule a repair of a rotted plank on the bridge.

(1) Discuss ODOT’s new ADA regulations regarding sidewalks.
Howard reported that there are new ODOT regulations that require any new housing construction on any Highway, within the City Limits, to install all sidewalks with ADA standards.

C. Mayor/Administration Review-
(1) Discuss memo from Mid-Willamette Valley Council of Governments
concerning future local government dinner meeting schedule.

Terp reviewed a survey result of the yearly City/County dinner meeting schedule from the Mid-Willamette Valley Council of Governments. The schedule has changed from every two months to every three months and combining the smaller cities, with Yamhill and Carlton being combined to host the August 2018 Dinner.

D. Council Review
None Received.

E. Emergency Preparedness Review
(1) Review Draft of Homeland Security Program Grant Application.

Disbrow reported staff is proceeding with the FEMA Grant Application for the 2017/2018 Fiscal Year. Disbrow stated the grant request will include funding for a mandatory Emergency Exercise, having a strategic plan developed and updating the Emergency Operations Plan to include the Yamhill Fire District as the Emergency Operations Center.
9. INFORMATION/ANNOUNCEMENTS:
A 2017 City Council Meeting Dates
B. November 08, 2016 General Election – Certified Election Results
Mayor – 2 Year Term – Vote for 1
Paula Terp – City Ticket 357
Councilor – 4 Year Term- Vote for 2
Rita Gilmore – Independent Ticket 309
Yvette Potter – City Ticket 274
C. City Offices will be closed Monday, December 26, 2016–Christmas Holiday and Monday, January 2, 2017 – New Year’s Holiday.
D. Certified 2016 Population Estimate – 1,070.
E. Vacancies: Planning Commission – 1 member
Budget Committee - 2 members - Applications are available at City Hall

10. ADJOURNMENT: 7:35PM

Motion by Disbrow that the meeting adjourn at 7:35pm.
The motion carried by unanimous vote.

Respectfully submitted,

______________________________
Paula Terp
Mayor, City of Yamhill

______________________________
ATTEST:
Lori Gilmore, City Recorder

Friday, December 16, 2016 - 4:00pm

Yamhill City Hall

205 S Maple Street
PO Box 9
Yamhill OR 97148

Open Mon - Fri,
8:00am - 5:00pm

(503) 662-3511

(503) 662-4589 Fax

Upcoming Events

Tuesday, June 27, 2017 - 7:00pm

Planning Commission Meeting is at Yamhill City Hall, Tuesday ,  July 11, 2017 starts at 7:00pm.

Wednesday, July 12, 2017 - 7:00pm

The next Council Meeting is at Yamhill City Hall, Wednesday,  July 12, 2017.  Starts at 7:00 pm

Saturday, July 15, 2017 (All day)

Yamhill Derby Days - annual Yamhill Festival and parade.  Parade begins at 10:am, Saturday, July 15, 2017